It is common to present project plans, proposals and project reviews to clients and executives in PowerPoint. In this tutorial, we will show you how to prepare a Gantt chart with Microsoft Project and how to export it to PowerPoint. Show
Microsoft Project Gantt charts in PowerPointMicrosoft Project is a strong planning tool but produces complex Gantt charts that are difficult for audiences to follow. In this tutorial, we demonstrate two options for preparing project plans as PowerPoint presentations:
Which Microsoft Office Gantt chart tutorial would you like to see?Make a regular Gantt chart in Microsoft ProjectHow to use the Gantt Chart Wizard and Copy Picture FeaturePresentations to clients and executives need to be simple and easy to understand. Microsoft Project’s Gantt charts are often complicated but using the Gantt Chart Wizard can help make them more comprehensible. If the Gantt Chart Wizard is hidden in Microsoft Project, you will need to add it to the ribbon by following these steps. 1. Add the Gantt Chart Wizard to Microsoft Project ribbon.
2. Use the Gantt Chart Wizard to prepare your visual for PowerPoint.
4. Use the Copy Picture tool for selecting the tasks to display on your slide.Now you need to create an image that you can copy and paste into PowerPoint. Microsoft Project has a feature called Copy Picture which allows you to choose which tasks you want to show on your visual. This is useful for paring down project tasks to the ones that are critical for your presentation.
Download the sample Microsoft Project Gantt chart fileMake a Gantt chart in PowerPoint using MS Project dataImport Microsoft Project data directly into PowerPoint with a Gantt chart add-in from Office Timeline.PowerPoint is a visual application and, therefore, better suited for creating the type of visuals your clients and executives expect. Office Timeline is a PowerPoint add-in that imports data directly from Microsoft Project and transforms it into professional Gantt charts instantly. Since all these automatically generated graphics are native PowerPoint slides, they can be opened, shared, presented, updated, or edited by anyone who has PowerPoint installed. In the tutorial below, we will show you how to quickly import Microsoft Project data directly into PowerPoint using Office Timeline’s Microsoft Project import wizard. You will also learn how to refresh the slide instantly after you make changes to the .MPP file. To get started, you first need to install Office Timeline Pro+ , which will add a timeline maker tab to the PowerPoint ribbon (image below). Import Microsoft Project data into PowerPoint.
Download the sample Microsoft Project Gantt chart fileFAQs about Microsoft Project Gantt ChartsHow do I trim down a Gantt Chart in MS Project?When using MS Project to make a Gantt chart that is more complex, you might encounter pagination issues, like your graphic spanning too many pages. That can be problematic when you present it to your stakeholders and execs. Fortunately, there are a few options available:
How can you display a timeline and Gantt chart in MS Project?Start out by clicking on View then select Timeline to adjust the display mode of your graphic. From there, select the tasks and milestones you’d like to show and click Add to Timeline. You can use the Format section to adjust the date range, colors, or text style, and even create multiple timelines. Another way to go about it is to simply import the .MPP file into Office Timeline, apply a professionally designed Gantt chart template and let the add-in do the work for you. Where can I create a Gantt Chart for free?Multiple Gantt chart makers are available in both online and offline versions. To select the best one for you, it’s worth taking into account your personal requirements in terms of complexity, learning curve and value for money. If you want to look at a comparison, check out our article on the best Gantt chart makers available today. Many tools on the market offer either a free version, a freemium model or a free trial. After you try them out and depending on the complexity of your project, it might be better to consider investing in a decently priced app that will save you time and money in the long run. How do I save a Gantt Chart as a JPEG?To export the Gantt chart, go to the List area of your project. Click the options button (three dots) in the top right. Hover over Reports in the dropdown and select the Gantt Chart Export option. In the export modal, you can then chose a format for your export.
How do I copy an image from a Gantt Chart in MS Project?On the Task tab, in the Clipboard group, choose Copy > Picture. In the Copy Picture dialog box, in the Render image section, choose how you want to capture the picture: For screen To capture the picture with a resolution that is best suited for viewing on a monitor.
How do I take a screenshot of a Gantt Chart in MS Project?To take a full screenshot of the Gantt Chart view, you can export the entire view on one page. To achieve this, go to menu File – Print. Click on the Page Setup button and a dialog will open and you will see that there is the Scaling option. Check the option Fit to 1 pages wide by 1 tall.
How do I save a Gantt Chart as a PDF in MS Project?How to Export a Gantt Chart as an XLS or PDF File. In the project workspace, click the Gantt tab. ... . From the timeline header, click Export and then select if you want to download it as a Microsoft Excel (XLS) or PDF file. ... . In the Export settings modal, add or remove the columns you want to include in the exported document.. |